Emma Poulin, Supervisor
The Office of the Quartermaster is operating as a fully civilianized division of the Police Department and is a vital resource for most internal functions of the Police Department as a whole. In particular, this division is a key constituent of the department’s administration as the Quartermaster’s Office is relied upon to extract and provide information relative to both the fiscal operations and the department’s civilian and uniformed personnel. Responsibilities also include preparing requisitions and receiving goods and services that meet the standards outlined by the City of Waterbury. The division also acts as a liaison to various departments including Purchasing, Budget, Finance, Payroll, Corporation Counsel, Human Resources, Pension & Benefits, and Internal Audit on behalf of The Police Department in regards to day to day operations.
The Division is accountable for day to day operations pertaining to administering the annual operating budget, capital budget and grant compliance while maintaining the highest level of internal controls for accounting functions. Additional duties include weekly and cumulative financial/statistical reports and maintenance of seized asset accounts.
The Division is also responsible for preparing requisitions, processing invoices, processing vouchers for reimbursements, reporting of payroll and reconciliation of overtime in accordance to 4 City Union Contracts, deposits, sales tax reporting with on-line filing and compilation of the annual and capital budget.
The Quartermasters Office also meets the demands of maintaining and controlling the acquisition and distribution of department issued equipment and supplies while preserving the integrity of the Procurement Ordinance. The quality of our service represents the police department with fiscal responsibility and integrity.
The Office of the Quartermaster also handles all payroll time reporting, attendance tracking and sick time use reports, false alarm billing, collections and all banking transactions on behalf of the police department.